Draft
14 October 2002
7 November 2002
18 November 2002
12 February 2003
25 March 2003
ARTICLE I – MISSION
Section 1. Purpose
The purpose of the Kentucky Association of Mapping Professionals (KAMP) is two fold:
- To foster an understanding and improve the management of geospatial information throughout the State of Kentucky in all levels of government, academia and the private sector.
- To provide a mechanism for dialogue regarding geospatial information issues of concern of interest to all Kentucky professionals involved in the collection, processing, analysis, use and maintenance of geospatial information.
Section 2. Objectives
- To create a framework in which the various governmental units, academic institutions and private sector organizations of Kentucky may cooperate in the investigation, study, discussion and recommendation of improvements in geospatial information management.
- To provide a forum whereby geospatial information professionals and others interested in geospatial information may exchange ideas and experiences and obtain advice, by addressing common problems.
- To advance geospatial knowledge and practice through education.
- To encourage a high standard of professionalism as a means to more effectively serve the public.
- To work toward the improvement and development of the quality of geospatial information available to government, academia, and the private sector.
- To support legislation beneficial to the improvement of geospatial information.
- To actively promote the development of modern geospatial information management and analysis techniques.
- To provide a unified professional voice on geospatial issues.
- To promote interaction and cooperation among the members of KAMP, other professional associations, and private sector groups.
- To provide a forum for examining new geospatial information ideas.
- To develop, and help others design, a variety of educational programs and materials on geospatial information issues.
- To promote public understanding of KAMP, its members, and activities through a variety of media.
ARTICLE II – MEMBERSHIP
Section 1. Code of Ethics
All members of KAMP shall be subject to the Code of Ethics and Standards of Professional Conduct.
CODE OF ETHICS AND STANDARDS OF
PROFESSIONAL CONDUCT
Preamble
The functions members of the Kentucky Association of Mappers (KAMP) are professional in character. The purpose of the Code of Ethics and Standards of Professional Conduct is two fold. Its primary purpose is to establish clear, precise, ethical and professional guidelines for the members of KAMP who earnestly seek to discharge their duty to the public and their profession. Its secondary purpose is to provide minimum standards by which to judge KAMP members whose conduct is in question. Each member of KAMP agrees that they will:
1. Faith and Allegiance
Give full faith and allegiance to such oaths of office as the member may take, obey all applicable laws and regulations, and apply the law to all Individual alike as may be required of the member.
2. Performance
Perform all professional duties in a manner consistent with statutory requirements, without advocacy for, or accommodation of, any particular interests, being factual, objective, unbiased, and honest in all conclusions, and taking care to conform to the highest professional standards.
3. Public Records / Confidential Information
Make available all maps or data, for public review unless: (1) access is specifically limited or prohibited by law; or (2) information has been obtained on a confidential basis and the law permits such information to be kept confidential.
4. Respectful Attitude
Maintain, at all times, a courteous and respectful attitude in relations with associates, clients, public officials, and the general public, and a similar attitude on the part of all subordinates.
5. Public Officials
Cooperate with public officials to improve the efficiency and economy of public
administration.
6. Conduct
Conduct all activities in a manner that will reflect credit upon the member, other members and KAMP. Cooperate fully with other members in all matters affecting any official duties the members may have.
7. Appearance of Impropriety
Use caution to avoid the appearance of impropriety even though, in fact, no impropriety exists or is intended.
8. Professional Reputation
Protect the professional reputation of other members of KAMP who subscribe to and abide by this Code of Ethics and Standards of Professional Conduct.
9. KAMP Professional Designations
Use no KAMP professional designation unless duly authorized to do so by the Association, and claim no qualifications in reports, testimony, or elsewhere, which are not factual or which may be subject to erroneous interpretation.
10. Recognition
Strive for the individual and collective recognition of the mapping field as a profession, and continually seek to take advantage of sources of current information and educational opportunities. Give full credit to the originator of any material used in writings or speeches.
11. Prohibited Assignments
Accept no mapping or other assignment in which the member has an unrevealed personal interest or bias, or which cannot be completed without placing the member’s personal integrity or that of the mapping profession in jeopardy.
12. Advertising and/or Solicitation
Avoid self-laudatory advertising and/or solicitation of engagements, using unwarranted, inaccurate, or misleading claims or promises, which are detrimental to the establishment and maintenance of public confidence. The Association declares that such practices on the part of a member constitute unethical and unprofessional conduct.
13. Report Unethical Practices
Report widely divergent testimony, unethical practices, or other acts by members tending to discredit KAMP or to lower the prestige of membership therein to the President of KAMP.
14. KAMP and Its Officers
Cooperate with KAMP and its officers in all matters, including, but not limited to, the investigation, censure, discipline, or expulsion of members who, by their conduct, prejudice their professional status or the reputation of KAMP.
15. Conform
Conform in all respects to the Code of Ethics and Standards of Professional Conduct, and the Constitution and Bylaws of KAMP as the same maybe amended from time to time.
Section 2. Member in Good Standing
A member in good standings is any member Regular, Corporate, or Student who is fiscally current with the association and who has not violated the KAMP Code of Ethics or Constitutution.
Section 3. Regular Members
Regular membership shall be open to anyone directly involved with mapping, map production, geographic information systems (GIS) or geospatial information management.
Section 4. Corporate Members
Corporate membership shall be open to businesses and institutions interested in or directly involved with mapping or geospatial information management. Each corporate member shall be entitled to designate one representative to attend functions of the Association. Additional employees or associates of a corporate member may join KAMP as regular members.
Section 5. Student Members
Student membership shall be open to any individual enrolled in a college or university and interested in mapping, GIS or geospatial information management.
Section 6. Honorary Members
At its discretion, the Executive Board may bestow honorary membership upon individuals who have made significant contributions to the advancement of mapping, GIS, geospatial information management, or to KAMP.
Eligibility Requirements:
- The individual has conducted no acts that are in conflict with the KAMP code of ethics or constitution.
- The individual is not a current member of KAMP.
Section 7. Electoral Rights
The right to hold office is open to all registered members in good standing.
Section 8. Voting Rights
The right to vote on issues brought before the membership at the annual meeting, election of officers, constitutional amendments and other such matters affecting the Association shall be open to all members in good standing. All members in good standing shall have a single, equal vote regarding motions put before the Association.
Section 9. Membership Application
Application for membership may be made at any time of year. The right to accept or reject any application for membership is hereby reserved to the Executive Board provided that no person shall be discriminated against by reason of race, creed, sex, religion or national origin.
Section 11. Membership Dues
New member dues shall be payable at the time of application. Renewed member dues shall be payable at the annual meeting of the Association. The annual dues of each class of membership will be determined by the Executive committee and stated in the by-laws.
Section 12. Transfer of Membership
Whenever their employer pays the dues of a regular member and the regular member resigns, retires or otherwise vacates the position during the period for which the dues have been paid, the membership may be transferred to the successor upon receipt of written notice to the Association by the employer.
Section 13. Expulsion and Suspension of Members
At its discretion, the Executive Board may expel or suspend the rights of any member who has violated the constitution or by-laws of the Association. A motion to expel or suspend shall require a two-thirds majority vote of the Executive Board. An expulsion or suspension may be appealed at the next annual meeting and overturned by a majority vote of members in good standing present and voting.
ARTICLE III – EXECUTIVE BOARD
Section 1. Powers and Responsibilities
The governing body of the Association shall be the Executive Board. The Board shall provide direction for the Association and supervise its affairs. The Board shall have the authority to pass any by-laws deemed necessary to accomplish the mission of the Association that are not in conflict with the provisions of this Constitution. Such by-laws, or amendments thereto, shall be valid and in force when approved by an affirmative vote of a majority of Executive Board members. Presidential appointments shall be subject to the approval of the Executive Board. At their discretion, the Executive Board shall also have the authority to review and approve or reject publications of the Association, fund disbursements, the place and manner of keeping for all funds, securities and legal instruments of the Association, and committee budgets. Said committee budgets shall not be exceeded without approval of the Executive Board.
Section 2. Members
The Executive Board members shall consist of all Association officers as identified in Article IV, Section 1 of this Constitution.
Section 3. Meetings
The Association President shall conduct and chair periodic meetings of the Executive Board for the purpose of furthering the mission of the Association. Special meetings of the Board shall also be called at the discretion of the President or upon written request to the President by three (3) or more Executive Board members.
Section 4. Quorum and Voting
For the purpose of transacting official business, a quorum of the Executive Board shall consist of no less than a majority of the members. All members of the Executive Board shall have a single, equal vote regarding motions put before the Board.
Section 5. Compensation
Members of the Executive Board shall serve without compensation. However, the Executive Board reserves the authority to provide reasonable reimbursements for expenses incurred by the Association members who attend meetings, conferences or educational seminars on behalf of KAMP. The conditions under which members may qualify for such reimbursements shall be stipulated in the by-laws.
ARTICLE IV – OFFICERS
Section 1. Officers
The officers of the Association shall consist of a President, a President-Elect, a Secretary, a Treasurer, the Immediate Past-President, and one or more Directors. The method for determining the number of Directors for any given year shall be stipulated in the by-laws.
Section 2. Selection
At the annual meeting of the Association there shall be elected for a term of one (1) year by those members who are eligible to vote and in attendance a President-Elect, a Secretary, a Treasurer and one or more Directors. After the election the President from the concluding year shall become the Immediate Past-President and the President-Elect from the concluding year shall assume the office of President.
Section 3. Vacancy of Office
When a vacancy in the Executive Board occurs the President shall appoint a nominating committee of no less than three (3) members in good standing for the purpose of recommending a regular member in good standing to fill said vacancy. Recommendations of the nominating committee shall require approval of a majority vote of the Executive Board. Approved nominees shall serve until the next annual meeting. When a vacancy occurs in the office of President, the President-Elect shall immediately succeed thereto. The Immediate Past-President can only be replaced by an outgoing President.
ARTICLE V – DUTIES OF OFFICERS
Section 1. President
The President shall be the chairperson of the Association and preside at the annual meeting, special meetings and meetings of the Executive Board. The President may designate the President-Elect or, in their absence, another member of the Executive Board to preside at meetings. The President shall appoint all committee chairpersons and other such appointments. The President shall perform other duties as may be assigned by the Executive Board.
Section 2. President-Elect
The President-Elect shall exercise all the powers and duties of the President in the absence or inability to act of the President and shall perform such other duties as may be assigned by the Executive Board.
Section 3. Secretary
The Secretary shall keep and maintain a true, up-to-date record of all proceedings of the Association and meetings of the Executive Board. The record of proceedings shall be subject to the inspection and approval of the Executive Board. Following each election record of proceedings shall be turned over to the Secretary’s immediate successor in office. The Secretary shall perform other duties as may be assigned by the Executive Board.
Section 4. Treasurer
The Treasurer shall be the chief financial agent of the Association and shall exercise such authority, and shall perform other duties as may be assigned by the Executive Board. The Treasurer shall have custody of all funds, securities and legal instruments of the Association and shall be responsible for their safekeeping. To this end the Treasurer may, subject to the approval of the Executive Board, determine the place and manner of keeping for all funds, securities and legal instruments. A correct account of all receipts and disbursements must be kept at all times and a complete up-to-date report submitted at each annual meeting. The Executive Board shall have full right to examine accounts of the Association and cause an audit to be made at any time. The Treasurer shall keep and maintain a roll of all members of the association. Following each election the membership roll and other records shall be turned over to the Treasurer’s immediate successor in office.
Section 5. Director
Directors shall be entitled to attend and vote at all Executive Board meetings. Directors shall serve as advisors to the Executive Board and represent the interests of the membership. Directors perform special tasks as may be assigned by the Executive Board.
Section 6. Immediate Past-President
The Immediate Past-President shall be entitled to attend and vote at all Executive Board meetings. The Immediate Past-President shall serve as an advisor to the Executive Board. The Immediate Past-President shall have no formal duties, but shall perform special tasks as may be assigned by the Executive Board.
ARTICLE VI – MEETINGS
Section 1. Annual Meeting
A general meeting of the Association shall be held annually. At the annual meeting the election of officers shall take place, the Treasurer shall report on the status of the Association’s finances, and standing committees shall report their activities of the past year. Other events and/or reports may be conducted at the discretion of the Executive Board.
Section 2. Special Meetings
The Executive Board shall have authority to call special meetings of the Association for such purpose, time and location, as the Board deems necessary.
Section 3. Notice
Notice of the annual and any special meetings shall be given to all members not less than 30 days prior to such meetings. The notice shall state the date, time and location of the meeting and include an agenda of business to be conducted.
Section 4. Quorum and Voting
For the purpose of transacting official business, a quorum at the annual meeting or any special meeting shall consist of no less than a majority of Association members who are present and in good standing. The election of officers, with the exception of filling office vacancies as stipulated by this Constitution, may only be conducted at the annual meeting. Other rules regarding motions and voting shall be stipulated in the by-laws.
ARTICLE VII – AMENDMENTS
Section 1. How Proposed
Any regular member in good standing may propose amendments to this constitution. All proposed amendments must be approved by a majority vote of the Executive Board before they can be submitted to the membership for ratification. Proposed amendments must be submitted to the Executive Board for its review no less than sixty (60) days in advance of the annual meeting or special meeting.
Section 2. How Amended
This constitution may be amended by a two-thirds majority vote of all Association members eligible to vote and in attendance at the annual meeting or special meeting, provided that notice and a copy of any proposed amendment(s) shall have been sent to all members, not less than thirty (30) days prior to the meeting, and that consideration of the amendment shall have been approved by a majority vote of the Executive Board.
ARTICLE VIII – MISCELLANEOUS PROVISIONS
Section 1. Definition of Geospatial information
Geospatial information is any data whether digital or hard format that has a spatial element relating to a map component.
Section 2. Ratification of Constitution
This Constitution shall be valid and in force when ratified by a majority vote of all Association members. Upon ratification of this Constitution, the chairperson of that initial meeting will conduct an election in accordance with Roberts rules of order and. There will be no Past President in place.
Section 3. Dissolution Clause
If the Association is dissolved, its assets will be distributed to properly designated education and/or charitable organizations through a formula established by the Executive Board. In no case shall any assets revert to members or any other person, but shall be used for nonprofit, educational, or charitable purposes, consistent with the mission of KAMP.
Section 4. Saving Clause
If any provision of this Constitution is declared invalid or unconstitutional, then all other portions there of shall remain in full force and effect until amended or repealed through appropriate action.
Section 5. Correspondence
The official method of correspondence of the association will be e-mail unless other provisions are made between an individual member and the sitting Treasurer. The responsibility of keeping current addresses with the Treasurer is the responsibility of each member.
KENTUCKY ASSOCIATION OF MAPPING PROFESSIONALS
By-laws
Draft
14 October 2002
7 November 2002
18 November 2002
I Additional Benefits of Corporate Members
(Reference Article II, Section 2 of the KAMP Constitution)
Under the following conditions corporate members shall be entitled to one free 2? business card size advertisement in the KAMP newsletter.
- A link or advertisement on the KAMP Website.
- Have access to the membership mailing list of KAMP.
II Annual Dues
(Reference Article II, Section 8 of the KAMP Constitution)
The annual dues of KAMP membership will be as follows
- Regular Membership $25.00 per year
- Corporate Membership $75.00 per year
- Student Membership $5.00 per year
III Membership Terms
(Reference Article x, Section x of the KAMP Constitution)
The membership year shall begin January 1 of each year and end December 31 of the same year.
(1) New and expired membership dues paid at the annual meeting and before December 31 of the current membership year shall go into effect January 1 of the following year. The member, whether new or renewed, shall be entitled to all appropriate privileges and publications of KAMP.
(2) Members who do not renew their membership by December 31 for the upcoming membership year shall be removed from current membership status. The renewing member will be immediately reinstated for the current membership year once dues are paid.
(3) Professional designation dues are payable at the same time as membership dues and are subject to the same terms as stated above.
VI Amendments
(Reference Article III, Section 1 of the KAMP Constitution)
These By-laws may be amended by vote of the Executive Board as provided by Article III, Section 1 of the Constitution.
VII KAMP Sponsorship/Compensation of Conference Attendees
(Reference Article III, Section 5 of the KAMP Constitution)
When an Association member(s) in good standing is invited to attend, address, or make a presentation to a conference, meeting or symposium on cartography, photogrammetry, or a related field, the Executive Board may, at its discretion, allocate funds to the attendee(s) under the following conditions:
(1) The member(s) must be attending and /or addressing the conference as an official representative(s) of the Kentucky Association of Mapping Professionals, exclusively.
(2) If the member(s) is attending the conference, but not making a presentation, funds shall not be allocated for more than the conference registration fee(s).
(3) If the member(s) is addressing or making a presentation to the conference on behalf of the Kentucky Association of Mapping Professionals, the Executive Board may, at its discretion, pay some or all of the expenses incurred by the attendee(s).
(4) Any request for KAMP sponsorship must be submitted in writing for the approval of the Executive Board thirty (30) days prior to the event. The request must include a description of the nature of the conference and a justification for the outlay of KAMP funds. Furthermore, if the member(s) is addressing or making a presentation to the conference on behalf of KAMP, the speech or paper must also be submitted for the review of the Executive Board.
(5) For any single conference, the Executive Board shall not appropriate funds for more than three (3) attendees.
(6) Funds allocated under this plan shall require a two?thirds majority vote of the Executive Board.
VI Rules for Voting
(Reference Article III, Section 1 of the KAMP Constitution)
The following rules apply to all votes taken at meetings of the Executive Board and by members eligible and voting at the annual meeting and any special meetings:
(1) Procedural and substantive motions shall require a majority vote of the quorum to pass. Should a vote on any procedural motion or proposed amendment to the Constitution end in a tie, the motion or amendment shall be deemed defeated. Voting rules for constitutional amendments are stipulated in the Article VII of the KAMP Constitution.
(2) Procedural motions include actions such as calling the question and adjournment. Substantive motions include by-laws, election of officers and resolutions.
(3) No vote by proxy shall be permitted in any election or with regard to any motion put before the KAMP.
(4) All other rules regarding voting and meeting conduct shall be governed by Robert’s Rules of Order provided that said Rules are not in conflict it KAMP Constitution or By-laws.
IX Number of Directors
(Reference Article IV, Section 1 of the KAMP Constitution)
The number of Directors on the Executive Board shall be subject to the number of members of the organization. At each annual meeting, one (1) Director shall be elected for every sixty (60) members of the Association.
X Election Procedures
Election of officers shall be conducted in accordance with the following procedures:
(1) The President shall appoint each year a nomination committee of no less than three (3) members in good standing. Generally speaking, the Nomination Committee shall be responsible for selecting candidates for KAMP officers and conducting the officer election at the annual meeting.
(2) Prior to the annual meeting, the Nomination Committee shall select at least one regular member in good standing, but no more than three members, as candidate(s) for each office of President?Elect, Secretary and Treasurer, and at least one candidate for each Director position being filled, but no more than twice the total number of Directors being elected. No member may be recommended as a candidate for more than one position. However, a member may be nominated for more than one position when nominations are being accepted from the membership at the annual meeting.
(3) Neither the President nor the President?Elect of the Association may serve on the Nomination Committee.
(4) Members of the Nomination Committee may not be selected by the Committee as a candidate for any office. Nomination committee members may, however, be nominated for any office, provided they are qualified to hold said office, when nominations are being accepted from the membership at the annual meeting.
(5) Members of the Nomination Committee who accept a nomination for office at the annual meeting shall resign immediately from the Nomination Committee. The President shall then appoint a member in good standing who has not been nominated for any office to fill the vacancy on the Nomination Committee.
(6) Members of the Nomination Committee shall make every effort to choose well-qualified candidates for each office. But, in the interest of free and open elections, the membership should not consider any candidate as having been endorsed by either the Executive Board or the Nomination Committee.
(7) The Nomination Committee shall report their selections at the annual meeting and accept additional nominations for each office from the membership. The names of all nominees shall be listed on a ballot in alphabetical order for each office.
(8) The Nomination Committee shall conduct the election by distributing ballots to each member eligible to vote and in attendance at the annual meeting, recollecting the ballots tabulating the vote and reporting the results to the President. The President shall then announce the results to the membership. No votes by proxy will be permitted.
(9) All nomination and election procedures shall be conducted in an honest and forthright manner. Ballot contents and tabulations shall be regarded as confidential information and be known only to the members of the Nomination Committee. Final election results shall also be regarded as confidential information and be known only to members of the Nomination Committee and the President up until the President announces the election results to the membership.
(10) By majority vote the Executive Board may order a review of the ballots and examine their contents in closed session. The Executive Board shall have the authority to correct any tabulation mistakes discovered, install duty elected officers (as needed) and pursue appropriate disciplinary actions (if any). Beyond such activities Executive Board members shall be obligated to keep ballot contents, tabulations and election results confidential.
XII Standing Committees
(Reference Article x, Section x, and Article V, Sections 1 and 4 of the KAMP Constitution)
The President shall appoint committee chairpersons at the beginning of each fiscal year. Each committee chairperson shall be responsible for submitting a budget for the current fiscal by March 1 of the same year.
All committee recommendations will come before the Executive Board for final approval.
Standing committees of the KAMP are as follows:
- Awards
- Certification
- Education
- History
- Legislation
- Library
- Membership
- Program
- Publication
Other Committees can be created and dismissed at the discretion of the Executive Board.
XII Approval of Expenditures
(Reference Article III, Section 1, and Article V, Sections 1 and 4 of the KAMP Constitution)
All Association expenditures shall require the approval of the President and Treasurer. However, as provided in the KAMP Constitution, Article III, Section 1, the Executive Board may review and approve or reject all fund disbursements.
XV Fiscal Year
The Association’s fiscal year shall begin January 1 of each year and close December 31 of the same year.
