Minutes
KAMP Board Conference Call
Kentucky Association of Mapping Professionals
September 20, 2006
The Board of Directors of the Kentucky Association of Mapping Professionals (KAMP) held a conference call on September 20, 2006 at 3 PM, Eastern Time.
ATTENDEES:
Don Homan, KAMP President, Sales Representative, ESRI
Michelle Ellington, KAMP President-Elect, University of Kentucky
Earl Smith, Ex-Officio, Former KAMP President, Georgetown/Scott Co. Planning
Lance Morris, KAMP Director, GIS Analyst, City of Owensboro
Eric Ivanovich, KAMP Treasurer, Quest Engineers, Inc.
Stephen Berry, KAMP Secretary, Clark County GIS
Trisha Brush, KAMP Chairman, Membership, Founder of KAMP,
Northern Kentucky Area Planning Commission
Don Homan called the meeting to order. Mr. Homan stated that there were concerns about hold KAMP meetings in more remote areas of the state. He stated that the Board should consider whether KAMP meetings should be held in the “Golden Triangle” of Louisville, Lexington, and Northern Kentucky.
Lance Morris stated that KAMP has never voted on any particular scheme for meeting locations. He stated that KAMP should consider holding meetings to extend the mission of KAMP. He stated that the Constitution and Bylaws of KAMP support meetings “throughout Kentucky”. He stated that many members are from outlying areas and that KAMP should extend its meetings to include some of these areas. Mr. Morris stated that KAMP could select 4 regional Area Development District Offices to serve as locations for KAMP meetings.
Michelle Ellington stated that it may be difficult for many KAMP Members to travel to far Eastern or Western Kentucky. She stated that KAMP should continue to meet in areas that are central to its core member base. She stated that KAMP meetings held in “remote” areas may result in low attendance.
Stephen Berry stated that KAMP needs to concentrate its meetings in the areas of greatest membership participation. He stated that as KAMP recruits more members from the remote areas of Kentucky, then KAMP could decide to hold meetings in these areas. He stated that the burden is on current KAMP members to grow the membership from “underserved” areas of the state.
Earl Smith stated that KAMP should hold meetings in “outlying” areas. He stated that meetings in “underserved” areas could improve participation and lead to recruitment of new members. He stated that KAMP should also concentrate on improving communications without travel. He stated that internet conferencing, or other technologies could be used to bring remote meetings to KAMP members that are unable to travel to the meeting locations.
Ms. Brush stated that even though participation in Northern Kentucky is great, there has only been one KAMP meeting in the area. She stated that KAMP should reach out to all KAMP members that are willing to host a meeting. She stated that if there is poor attendance at any one meeting, then the location could be re-evaluated, along with other factors, afterwards. She stated that KAMP needs to be welcoming to all members from all over the Commonwealth. She also stated that meetings in more remote locations could help boost the morale of KAMP members who may feel isolated by geography.
Eric Ivanovich stated that KAMP meeting locations need to reflect membership. He stated that KAMP could consider writing meeting locations into its bylaws. He stated that KAMP could also consider establishing chapters for the Eastern and Western sections of the Commonwealth. Mr. Ivanovich stated that KAMP should do more to recruit membership from state government in Frankfort. He asked if KAMP should consider having separate business meetings.
Mr. Homan stated that four KAMP meetings per year were sufficient. He stated that it would be logistically difficult to hold smaller, more frequent meetings. He stated that KAMP should be receptive and supportive of smaller jurisdictions that are enthusiastic about participating in KAMP. He stated that the KAMP Board should remain open to options for meeting locations. Mr. Homan stated that the board should discuss and decide on four major issues regarding meetings. The first issue is the frequency of meetings. The second issue was venue location. The third issue is the approval process for meeting locations. The fourth issue was business meetings separate from KAMP events.
Mr. Morris stated that KAMP could divide the state into four regions (i.e. Somerset, Northern Kentucky, Owensboro, and Pikeville) and rotate between regions for each quarterly meeting.
Mr. Berry stated that KAMP needs a breakthrough in Frankfort. He stated that he had notice reluctance of Commonwealth of Kentucky GIS staff to join and participate in KAMP. Ms. Brush stated that there was a rumor that KAMP was established in a political move by the former Governor’s staff. Mr. Ivanovich stated that Kentucky state employees may still believe the rumor to be fact. Ms. Brush reiterated that KAMP was an idea that she had brought from Kansas. Mr. Morris stated that it is the responsibility of KAMP to build membership.
On a motion from Mr. Morris, second from Mr. Ivanovich, and a unanimous vote, the KAMP board approved four annual KAMP meetings and one meeting at the annual Kentucky GIS Conference, with the rotation of quarterly KAMP meetings, two annual meetings to be held in Central Kentucky, and two annual meetings to be held in rural Kentucky.
On a motion from Mr. Morris, second from Mr. Berry, and a unanimous vote, the KAMP board tabled the discussion of exact meeting locations.
On a motion from Ms. Ellington, second from Mr. Berry, and a unanimous vote, the KAMP board approved the holding of KAMP Business Meetings, beginning one hour before the scheduled quarterly membership meetings.
On a motion from Mr. Berry, second from Mr. Morris, and a unanimous vote, the KAMP board approved the selection process of meeting locations to include formal and informal suggestions from KAMP members and decided by the KAMP board during business meetings, email discussions, or conference calls.
Ms. Ellington stated that she had been contacted by Demetrio Zourakakis of the Commonwealth of Kentucky regarding the next KAMP meeting. She stated that Ken Bates at Kentucky State University is interested in hosting the KAMP meeting. She stated that KSU was eager to share a presentation on the establishment of the new GIS Lab at KSU. Ms. Ellington stated that an email notification would be sent out as soon as possible to all KAMP members. She stated that this should meet the 30-day notification requirement for meetings.
On a motion from Ms. Ellington, second from Mr. Berry, and a unanimous vote, the KAMP the conference call meeting was adjourned at 4:18 p.m.
